HOW TO DO EVERYTHING OR EFFICIENT TIME PLANNING How often do you not have enough time to complete work tasks? And why does time management remain such a difficult task? The most common obstacle we face when planning is the perception of time. Therefore, the very first step towards mastering the art of time management is to critically examine how you perceive and manage your time. To analyze how you manage your time, I suggest doing this exercise using the open-ended sentence method. Exercise 1. What works in your favor? Continue the following statements in as much detail as possible: No matter how busy I am, I find time to do _________________________ I know exactly how much time I need to do____________________ I always get to work on __________________________ without delay I'm never late for __________________________________________ I'm always busy between ___________________________ It's easier for me to meet deadlines when I ___________________________ Things that I easily delegate this to others_________________________Now review your answers and determine what new things you can learn about yourself. Ask yourself why you are good at these tasks. Why does this work? Do you do certain things because you enjoy them? Or because you deal with them successfully? Are you succumbing to external pressure (“If I don’t do this, I’ll get fired, so I always deal with it”) or internal attitudes (“If I don’t do this, I won’t be happy with myself”)? Ask yourself what motivates you to complete these tasks. We all have obstacles that prevent us from managing our time effectively. Therefore, it is important to know what leads to its aimless waste. Perhaps a list of the main sources of wasting time will help you in determining time reserves. Exercise 2. Sources of wasting time Rank the sources of wasting time in order of importance for you. Pointless phone calls. Internet: social networks, chats, forums, games. Unscheduled visitors. Lack of priorities in tasks. Poorly organized exchange of information between departments. Technical problems with the computer or work programs. Lack of organizational planning. Inability to listen to others. Correction of errors that could have been avoided. Indecisiveness. Poorly organized and uncoordinated meetings. Desk clutter. Excessive office bureaucracy. Now that you have seen what factors can take up your time, ask yourself the following question: “What is not working?” You can do this exercise in free form or use the unfinished sentences below. Exercise 3. What doesn't work? Continue with the following statements. Give as many examples as you can. I never have time to _________________________________ I spend too much time on _________________________________ I do not have clearly defined goals for ______________________ I am willing and able to study all day _________________________________ I always underestimate the time it takes to _______________________ I always put off starting _________________________________ I am often late ________________________________________________ Answers to the exercise "What doesn't work?" will become a list for you of what you need to fix. Refer back to this list often to determine how far you've come toward achieving your goals. Sometimes you perform worse on some tasks than others, not because you lack the skills, but because of personal preferences and specific conditions , in which you must perform these tasks. Whether you realize it or not, we all have certain preferences regarding when and how to perform different tasks.or business. When we pay attention to our preferences, it becomes much easier to accomplish what we plan. Exercise 4: Your preferences in the time planning process Write the following list of alternatives on a piece of paper and mark what you prefer. In most cases, I prefer: Work independently from others Work collaboratively in a team Focus on short periods of time Concentrate for long periods of time Focus on one thing at a time Multitask (do several things at the same time) Busy work schedule Slow and easy schedule Plans and predictability Surprise and spontaneity Tight deadlines Long time to complete a task Take a long time to think about completing a task Make quick decisions There is no right or wrong with these questions answers. The important thing is that your answers can help you gain a greater understanding of the reasons behind what works and what doesn't work for you. This information will help you plan a schedule for completing work tasks that will be most acceptable and effective for you. Planning Methods There are a lot of time planning methods. First of all, I suggest you consider the most common of them: · Simple planning method. All things that need to be done are recorded in a diary or organizer as they arrive. Tasks are usually planned in a column and numbered. · Priority scheduling method. This method is very similar to the previous one. The difference is that things are ranked by importance and urgency · The “six tasks” method. All things that need to be done in the near future are written down. From these, the 6 most important ones that need to be done tomorrow are selected. Number your tasks in order of decreasing importance and write them down in your diary. In the morning, start doing things in order of their importance. · D. Eisenhower's method. Depending on the degree of importance and urgency, tasks are grouped into four main blocks: A, B, C, D. Tasks A - urgent/important Tasks B - urgent/not important Tasks C - not urgent/important Tasks D - not urgent/not important . A. Urgent and important tasks must be completed first and independently. They are never delegated to other people.B. Urgent and unimportant tasks. If this is not so important, but still needs to be completed very urgently, then these tasks can be delegated to one of your colleagues.C. Not urgent or important. Due to the fact that it is not very urgent, things are often put aside for a certain time, because... you may be busy with other important tasks, more urgent and less important. The danger is that suddenly these tasks become very urgent. Complete all tasks on time without allowing non-urgent tasks to become urgent.D. Not urgent or important. Many of us complain about not having enough time, and yet we spend a lot of time doing these very things. If you really need to do them, spend as little time on them as possible. · The 80/20 Principle or “Pareto Rule.” It has been established that tasks of category I provide 80% of results with 20% of effort (time spent), and tasks of category II provide 20% of success (results) with 80% of time spent. Practical recommendations for effective time planning: 1. Understand that time management is not a myth. No matter how organized you are, there are 24 hours in a day. The passage of time does not change. All we can really do is organize ourselves in such a way that we can effectively use the time we have. 2. Figure out where you are wasting your time. Many of us do not notice our “sources of wasting time.” Look and form your real picture of time use. This is the first step towards effective planning.3. Make a plan for your working day. Plan your next day's activities the night before. Review your list before you start your day. The list should be general and placed on one sheet, and not.